KC Kids Photo Privacy Policy
Effective Date: July 28, 2026
At KC Kids Photo, capturing joyful memories is what we do—and protecting your family’s personal information is just as important to us. This Privacy Policy explains what information we may collect, how we use and protect it, and the choices available to you.
1. Who We Are
KC Kids Photo is responsible for the collection and processing of personal information described in this Privacy Policy.
KC Kids Photo
11476 North Oak Trafficway
Kansas City, Missouri 64155
Phone: (816) 985-6749
Email: hello@kckidsphoto.com
Website: www.kckidsphoto.com
2. Information We Collect
We may collect personal information that you provide directly to us while using our website, online photo shop, ordering services, contact forms, email communications, or SMS notification services.
This information may include:
Parent or guardian name
Child’s name
Mailing or billing address
Email address
Telephone or mobile phone number
School, childcare center, or organization
Photographs and related identifying information
Order and transaction details
Shipping and delivery information
Customer service communications
Marketing and notification preferences
Information about your use of our website or online photo-ordering services
We may also receive information from schools, childcare centers, organizations, or other facilities where KC Kids Photo provides photography services. We use this information only when it has been provided in a legally permissible manner and is necessary to coordinate picture day, identify photographs, fulfill orders, communicate with families, or provide our photography services.
We may collect limited technical information when you use our website, such as your IP address, browser type, device information, pages visited, and cookie data.
3. How We Use Your Information
We may use personal information to:
Provide photography services
Coordinate and manage picture days
Organize, identify, and display photographs
Give families access to private photo galleries
Process, produce, and deliver photo orders
Communicate about orders, galleries, payments, shipping, and customer service requests
Send reminders about picture days, ordering deadlines, gallery availability, or other important events
Respond to questions submitted through our website, email, telephone, or contact forms
Provide requested email or SMS notifications
Send marketing communications when consent has been provided
Offer opportunities to purchase photographs
Share possible shipping deals, special offers, or discounts
Maintain the security and operation of our website and ordering services
Prevent fraud, misuse, or unauthorized access
Improve our photography services, products, website, and customer experience
Maintain required business, transaction, tax, and invoice records
Establish, exercise, or defend legal claims
Comply with applicable laws, regulations, court orders, or governmental requests
When you contact us through a contact form, email, telephone, or another communication method, we use the information you provide to process and respond to your inquiry or request.
4. Photographs and Picture-Day Services
When KC Kids Photo is hired by a school, childcare center, organization, or event host, we may take and process photographs to fulfill the photography services requested and to make those photographs available for purchase.
Photographs and identifying information may be used to organize private galleries, match photographs with the appropriate child or family, fulfill orders, provide customer support, and deliver purchased products.
Access codes, gallery links, or other security measures may be used to limit access to photographs. Parents and guardians are responsible for keeping private gallery information and access codes secure.
Photographs will not be publicly used for advertising, social media, portfolio purposes, or other promotional uses unless appropriate permission or consent has been obtained.
If you have a concern about a photograph or believe that you have received access to the wrong gallery, please contact KC Kids Photo promptly at hello@kckidsphoto.com.
5. Orders, Payments, and Delivery
We use order, payment, billing, and shipping information to process transactions, produce photo products, deliver orders, issue applicable refunds or credits, and provide customer support.
Payment information may be processed by a secure third-party payment provider. KC Kids Photo may not directly receive or store complete payment-card information.
Information may be shared with carefully selected service providers when necessary to process payments, host photo galleries, produce photographic products, operate our website, deliver orders, provide telecommunications services, or support our business systems.
6. Email and SMS Notifications
When you register or consent to receive notifications by email or SMS, the information you provide will be used to send those notifications. We may document your consent, including related technical information such as your IP address, where applicable.
Notification information is used only for the purposes described at the time of consent. It may be provided to a service provider only when necessary to deliver the requested email or SMS message.
You may withdraw your consent to future marketing communications at any time. Withdrawing consent does not affect communications or processing that occurred before the withdrawal.
SMS Privacy and Consent
As part of our school photography services, KC Kids Photo may receive parent or guardian contact information, including email addresses and phone numbers, directly from the school, childcare center, or organization being photographed. We may also collect this information when parents or guardians voluntarily provide it through our website, online ordering system, picture-day registration, contact forms, or other communications.
Information received from a school, childcare center, or organization is used only when it has been provided in a legally permissible manner and is necessary to coordinate photography services, provide access to photo galleries, share opportunities to purchase photographs, communicate important ordering information, or deliver other requested services.
We collect mobile phone numbers only when users voluntarily provide them or when they are provided by a participating school, childcare center, or organization with appropriate authorization. SMS marketing notifications are sent only when the parent or guardian has explicitly consented to receive them from KC Kids Photo.
Mobile numbers and email addresses are used solely to send relevant photography notifications, such as gallery and ordering information, opportunities to purchase photos, possible shipping deals, or special discounts, only when permitted and consented to by the user.
Our messages help parents stay in the picture—so you never miss the chance to order a favorite smile or enjoy a special photo offer!
We do not sell or share mobile, email, or personal data with third parties, affiliates, or partners for marketing or promotional purposes. We only share data with third parties when it is strictly necessary to deliver our services and only under binding agreements that ensure confidentiality.
Under no circumstances will mobile data be shared or sold for advertising or promotional use.
Users may opt out of SMS notifications at any time by replying STOP.
Users may request assistance by replying HELP.
Message and data rates may apply. Message frequency varies.
Consent to receive marketing text messages is not a condition of making a purchase.
7. When We Share Information
KC Kids Photo does not sell or rent personal information.
We may share information with service providers only when it is reasonably necessary to operate our business and provide requested services. These providers may include companies that assist with:
Website and online gallery hosting
Information technology and security
Payment processing
Production of photographic products
Packaging, shipping, and delivery
Email or SMS delivery
Customer support
Accounting, recordkeeping, or legal compliance
Service providers are permitted to use personal information only as necessary to perform services for KC Kids Photo and are expected to protect its confidentiality.
We may also disclose information when required by law, court order, legal process, or governmental authority; when necessary to prevent fraud or protect the safety, security, rights, or property of KC Kids Photo or others; or when needed to establish, exercise, or defend a legal claim.
8. Cookies and Website Information
Our website and online ordering services may use cookies or similar technologies. Cookies are small text files stored on a device that help websites function, remember preferences, maintain sessions, analyze website usage, and improve the user experience.
Third-party services used to operate our website or photo-ordering platform may also place cookies or collect limited technical information according to their own privacy policies.
You may adjust your browser settings to block or delete cookies. However, disabling cookies may prevent certain website, gallery, shopping-cart, or ordering features from functioning properly.
9. Data Retention
We retain personal information only for as long as reasonably necessary to:
Provide photography and ordering services
Maintain access to galleries and purchased products
Complete transactions and deliveries
Respond to customer service requests
Maintain required business, invoice, accounting, and tax records
Comply with applicable legal obligations
Resolve disputes or enforce agreements
Protect the security and integrity of our services
Retention periods may vary depending on the type of information, the services provided, applicable legal requirements, and the length of time needed for legitimate business purposes.
When personal information is no longer reasonably necessary, we may securely delete, anonymize, or otherwise dispose of it.
10. Data Security
KC Kids Photo uses reasonable administrative, technical, and organizational safeguards designed to protect personal information against unauthorized access, loss, misuse, alteration, or disclosure.
No internet transmission, electronic storage system, or security measure can be guaranteed to be completely secure. Parents and guardians should protect gallery links, access codes, passwords, and other private ordering information from unauthorized use.
11. Children’s Information
Our photography services frequently involve children, but our ordering services are intended for use by parents, legal guardians, schools, childcare centers, and other authorized adults.
We do not knowingly collect personal information directly from children for marketing purposes. Information about children may be provided by a parent, legal guardian, school, childcare center, or organization for the purpose of coordinating photography services, identifying photographs, providing private gallery access, or fulfilling orders.
If you believe information about a child has been collected or used improperly, please contact us at hello@kckidsphoto.com.
12. Your Privacy Choices and Rights
Depending on applicable law, you may have the right to:
Request information about the personal data we maintain about you
Request correction of inaccurate or incomplete information
Request deletion of certain personal information
Request restriction of certain processing
Withdraw previously provided consent
Opt out of direct marketing communications
Request a copy of certain information
Object to certain uses of your information
These rights may be limited when information must be retained to fulfill an order, comply with a legal obligation, protect the rights of another person, prevent fraud, or establish, exercise, or defend a legal claim.
To make a privacy request, email hello@kckidsphoto.com. We may need to verify your identity or your authority as a parent, guardian, or authorized representative before completing a request.
13. Marketing Choices
You may opt out of marketing emails by using the unsubscribe link included in the message or by contacting us at hello@kckidsphoto.com.
You may opt out of marketing SMS notifications at any time by replying STOP.
If you opt out of marketing communications, KC Kids Photo may still send non-marketing messages that are necessary to provide requested services, such as order confirmations, payment notices, shipping updates, customer-service responses, or important gallery information.
14. Information Required to Provide Services
You are not required to provide personal information simply to contact KC Kids Photo. However, certain information may be necessary for us to create or locate a gallery, process an order, accept payment, deliver products, respond to a request, or otherwise provide photography services.
If required information is not provided, we may be unable to complete the requested transaction or service.
15. Third-Party Websites and Services
Our website, galleries, or communications may contain links to third-party websites, payment processors, social media platforms, or service providers. KC Kids Photo is not responsible for the privacy practices, security, or content of websites and services that we do not control.
We encourage users to review the privacy policies of any third-party websites or services they visit.
16. Changes to This Privacy Policy
KC Kids Photo may update this Privacy Policy periodically to reflect changes in our services, technology, business practices, or legal obligations.
The updated version will be identified by a revised effective date. Continued use of our website or services after an update is subject to the revised Privacy Policy, as permitted by applicable law.
17. Contact Us
Questions, concerns, or requests regarding this Privacy Policy or KC Kids Photo’s privacy practices may be directed to:
KC Kids Photo
11476 North Oak Trafficway
Kansas City, Missouri 64155
Phone: (816) 985-6749
Email: hello@kckidsphoto.com
Website: www.kckidsphoto.com
